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theCallboard guides

How to run rehearsals, calls, reports and more with theCallboard, for stage managers, families and the people in the show.

Getting started

Set up your organization and first showCreate your account and organization, add a production, bring in your company and post the first calls.Managers Join as a parent or guardianMake a family account, add your child, and accept their invitation so their calls and notices come to you.Families Join a show as cast or crewAccept your invitation, fill in your details for the company, and start getting your calls.Cast & crew The iPhone and Android appsGet your calls on your phone, with notifications, swipe to confirm, widgets and calendar sync.Everyone Your profile, alerts and text messagesChange how your name appears, choose your reminders, add text messages, and manage your sign-in.Everyone Ask for a featureTell us what theCallboard should do next, vote for what others asked, and hear when it's on the way.Everyone

Calls & schedule

Build the rehearsal scheduleAdd calls, choose who's called, publish them, and keep the schedule up to date as things change.Managers Read your schedule and confirm callsSee every call you're in, check the details, and let your stage manager know you'll be there.FamiliesCast & crew File and review conflictsTell your stage manager when you can't be called, and see conflicts while you build the schedule.Everyone Add your calls to your calendarPut your calls in Apple Calendar, Google Calendar or Outlook, and keep them up to date automatically.Everyone

Reports

Write and publish rehearsal reportsWrite a report after each rehearsal, take attendance, attach files and publish it to the company.Managers Read rehearsal reportsFind the reports your stage managers publish, and what the attendance notices for families mean.Everyone

Scripts

Upload a script and break it down with ScriptWizardAdd your script as a PDF, let ScriptWizard build the cast list and French scenes, then call rehearsals by scene.Managers Read the script and keep notesRead the script on any device, and add cues, blocking, notes and highlights, privately or shared.Everyone

Auditions

Run auditions and send offersSet up a public audition form, review and rate submissions, then send callbacks, offers and thank-you emails together.Managers Audition for a showFill in an audition form, change your time if you need to, and accept a role when you're cast.FamiliesCast & crew

Announcements & messages

Send an announcementSend a one-way announcement to a show or your whole organization, mark it urgent when it matters, and see who has seen it.Managers Announcements: Got it and SeenWhere announcements show up, what Got it means, and how a parent's answer counts for their children.FamiliesCast & crew Chat with your companyMessage your whole show or one person, mute or archive conversations, and understand who can see what.Everyone

Files

Share and find filesUpload scripts, scores, tracks and paperwork, choose who can see them, and attach them to calls.Everyone

Families & safety

Add your children and manage their accessAdd children to your family, link an older performer, add another guardian, set up a view-only sign-in, and decide who can message your child.Families Emergency contacts, health notes and pick-up listsKeep emergency contacts, health and safety notes, and pick-up instructions up to date for yourself or your children.FamiliesCast & crew The company page and safety informationUse the Company page to see who's in your show, spot do-not-release instructions and health notes, and reach emergency contacts fast.Managers

Organizations & billing

Your organization: people, shows and settingsCreate your organization, invite your team, start new shows, and manage roles, settings and per-show controls.Managers Plans, limits and billingCompare the plans, watch your usage, change plans, buy extra texts or ScriptWizard analyses, and manage payment.Managers

Tickets

Sell ticketsSet up ticket payouts, add performances and prices, share your ticket page, and check people in at the door.Managers